Below is a suggested format for memos. Read the specifications and refer to this later if you write a memo for one of the lesson activities. There are no other lesson materials. |
This memo contains the format you should use for memos.
Since e-mails now convey most day-to-day business communication, memos are normally reserved for formal communications and notifications. However, in general, memos contain a great variety of messages; anything not appropriate for an e-mail or letter becomes a memo.
Memos should be concise and to the point. For more conversational messages, use e-mails. For longer messages, use reports, bulletins, or attachments to an e-mail.
For the date, write the full name of the month or use its standard abbreviation, not numerals (June 15, 2003, not 6/15/03).
If you believe that the reader may not know you, put your job title or department with your name at "From." If you choose to sign the memo to personalize it or to indicate authorization, write your initials above, below, or to the right of your typewritten name. Don't write a signature at the end. However, a memo is always official even if it isn't signed.
You may use "Re:" (Latin for thing, affair, or concern), but many regard "Re" as obsolete and most don't realize it isn't an abbreviation for "regarding." State the subject concisely and accurately, since it often determines where or how the memo will be filed.
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