Present Lists Clearly

  1. Create lists.
  2. Open list blocks.
  3. Mark the list items clearly.
  4. Keep list items in a single list.
  5. Keep list items in the same format.
  6. For reports, present information in tables when possible.
  7. Use information blueprinting to be explicit.

     

Consider using information blueprinting
Information blueprinting is primarily a way to format your writing so it is clear, easy to follow, and useful for reference. It uses white space, indentations, rules, numbering, and other visual devices to map the information on the page.

Click here to see an example of a document before and after information blueprinting.

Consider using information blueprinting when you want the message and its parts to be very explicit. Follow this procedure to use information blueprinting:

  • Divide the message into sections and sub-sections.
  • Mark the sections and sub-sections with headings.
  • Use indentations to set off text from headings.
  • Insert rules to separate sections.
  • Use white space before sections to separate them.
  • Use tables with borders for information.
  • Use tables with borders for procedures.

     

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